secretary

Job Summary :

We are looking for a dedicated and organized Secretary to join our team. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently. As a Secretary, you will perform administrative and clerical duties to support the organization’s operations.

Key Responsibilities:

Administrative Support: Provide administrative assistance to executives, managers, or other team members as required.

Communication Management: Handle and prioritize incoming calls, emails, and other forms of communication. Draft, proofread, and format correspondence such as letters and memos.

Scheduling & Coordination: Organize meetings, appointments, and events. Maintain and manage calendars, ensuring timely follow-ups and reminders.

Document Handling: Prepare, organize, and maintain both physical and digital records and files. Ensure proper document filing and confidentiality of sensitive information.

Travel Arrangements: Arrange travel accommodations, itineraries, and other logistics for staff and executives when needed.

Office Management: Order office supplies, manage inventory, and ensure a clean and organized workspace.

Customer Service: Greet visitors and handle inquiries in a professional and courteous manner.

Reports & Data Entry: Assist with preparing reports, presentations, and other documents as needed.

Support Projects: Assist with various administrative tasks related to special projects or department activities.

Qualifications:

Minimal Diploma or equivalent; additional qualifications in office administration or a related field is a plus.

Proven 2 years experience as a Secretary or in a similar administrative role.

Excellent organizational skills and attention to detail.

Strong communication (written and verbal) and interpersonal skills.

Proficiency in office software (e.g., MS Office, Google Workspace).

Industries: Shipbuilding

Function: Others