Receptionist

Key Responsibilities:

Document Management: Ensure accurate filing, storage, and retrieval of company admin documents, including settings for all related to external storage vendors.

Travel Arrangements: Undertake end-to-end travel logistics for employees, including bookings, itineraries (if required), and accommodations, ensuring compliance with company policies.

Facility Maintenance: Oversee the maintenance schedule for office facilities, ensuring a clean, safe, and efficient working environment, including liaising with service providers for timely repairs and upkeep to maintain a safe and efficient working environment. Coordinate with cleaning services to maintain high standards of cleanliness throughout the office spaces, including common areas, restrooms, and workstations. Regularly assess the office environment to identify areas for improvement in cleanliness and hygiene, implementing solutions that enhance the overall work experience for employees.

Office Supplies and Procurement: Manage inventory levels of office supplies, initiating procurement processes and liaising with procurement and suppliers to ensure timely and cost-effective replenishment.

HR Support: Assist in HR-related administrative tasks, including onboarding logistics, employee records management including timesheet for outsourced office assistants, and support for HR initiatives including employee events.

Department Liaison: Act as a primary contact for administrative inquiries, facilitating communication between departments to ensure administrative needs are efficiently addressed.

Requirements:

Minimum Diploma degree in business administration or related field

Minimum 1 year in an administrative role, with a track record of managing complex administrative tasks.

Proficiency in English, both written and spoken

Advanced organizational and planning skills with strong communication abilitites

Detail-oriented with a proactive problem-solving approach.

Demonstrated ability to work independently and with precision under minimal supervision

Proficiency in Microsoft Office Suite and other administrative software

Industries: Civil Engineering

Function: Others