Assistant Human Resource Administration Manager

Role Summary:

The role is responsible for managing the day-to-day HR administrative activities and ensuring the efficient, timely and compliant delivery of HR processes across AKES, Kenya.

Key Responsibilities:

Reporting to the Head of HR, this incumbent will oversee the running of the HR department and provide management and direction for the efficient and timely execution of HR processes.

Recruitment

Oversee the recruitment process.

Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, and participate in interviewing candidates.

Provide advice and assistance to supervisors on staff recruitment and ensure they are conducted in accordance with the policy.

Facilitate the assessment and interview process.

Participate in applicant interviews, ensure reference checks are collected on possible candidates.

Work with line managers to document a comprehensive induction program.

Drive the confirmation process for each new employee within the probation period.

Oversee the preparation of contracts of employment.

Oversee the immigration process for expat employees.

Human Resource Information Management

Ensure timely renewal of contracts.

Oversee the HR database and ensure that system records are accurately recorded and maintained.

Manage the custody of updated and accurate employee and general HR records in a confidential and secure manner, in full compliance to statutory requirements and regulations.

Ensure that staff files, contracts and other employee information are maintained and updated.

Prepare monthly reports regarding terminations, transfers, and new hires.

Payroll and Budget

Coordinate with payroll accountant in the preparation of monthly Payroll.

Advise CFO on appropriate staffing levels and assist in budget preparation.

Review employee final payments for accuracy and compliance with labour laws.

Training, Development and Performance Maintenance

Make recommendations for employee training and development.

Monitor all training & development undertaken by employees for ROI.

Oversee the coordination and implementation of annual performance reviews.

Industries:Education

Function: Human Resources