Senior Supply Officer

Position Details

Reporting to: Logistics and Supply Chain Manager

Proposed start date: July 2025

Key responsibilities:

Ensure procurement is processes according to the project's PPP;

Handle supplies in accordance with the appropriate procedure

Handle orders in accordance with ACF procedures;

Organize and manage PDs in LINK

Prepare the necessary documents related to the order: Supplier Purchase Order, Delivery Note, etc;

Check the accuracy of the information on all documentation;

Ensure that all required validations are completed prior to procurement.

Conduct market reviews to find new suppliers;

Develop good relationships with suppliers;

Negotiate prices with suppliers

Maintain and develop a supplier database into LINK

Ensure that ACF policies (Gender and Safeguarding, etc.) are well understood by suppliers

Inform logistics and programs of their supply progress

Keep LINK up to date with all relevant suppliers and market information;

Ensure that all elements of procurement files are complete in LINK;

Ensure that all procurement related documentation is carefully archived (Procurement Files,DN) electronically and physically in the archive room.

Ensure warehouse team is well informed of deliveries to receive;

Ensure that invoices contain the required information in accordance with ACF procedures;

Ensure the update of procurement files with corresponding invoices;

Ensure advance of cash is use and close according to the procedures of the finance department;

Coordinate with the finance department to ensure proper follow-up of supplier payment.

Complete and maintain the Contract Monitoring follow up;

Complete and maintain the supply minutes.

Position Requirements:

Minimum Bachelor degree/HND or equivalent

Min 2 years’ experience in procurement and/or logistics position

Some experience in supervising Staff

Strong computer skills in MS Office, especially MS Excel

Rigorous, with strong organization skills and attention to detail

Strong communication skills

Strong negotiation skills

Strong Integrity

Professional level of English

Ability to work in complex environment and can bear the work load

Previous experience working for NGOs an asset, particularly international and/or Nutrition-health, WASH and FSL related NGOs

Industries:Non-profit Organization Management

Function: Others