Senior Clerical Officer

Minimum Qualification and Experience

For appointment to this grade, a candidate must have:

Must have three (3) years relevant experience as a Clerk in a busy central registry or in a comparable position;

Must have a Bachelor’s Degree in Archives and Records Management or related field;

Proficiency in computer applications; and

Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities at this level will entail: -

Formulate classification scheme for records as per ISO procedures through interpretation of work instruction in line with records management policies;

Coordinate information flow by establishing tracking system to ensure accurate location of records at all times;

Establish and maintains active, continuing programme for the economical and efficient management of the records of the university by maintaining and updating departmental correspondence files and personnel records;

Facilitate adherence of the retention and disposal schedule used in the University for the Records Control;

Appraise records periodically to weed out the ephemerals to ensure preservation, filling and accessibility of records in the university;

Coordinate office supplies and maintenance of office equipment by monitoring housekeeping, office arrangement and stock control in the department;

Receive and route incoming correspondence by organizing filing systems and coordination of file circulation; and

Dispatch of the outgoing correspondence in the university.

Industries:Higher Education

Function: Others