HR Travel and Admin Coordinator

DESCRIPTION OF JOB TASK AND RESPONSIBILITIES:

Primary - Travel:

The Travel Coordinator will arrange (business, emergency, and R&R) travel for employees, identifying the most cost-effective and efficient travel arrangements and making necessary reservations, including flights, accommodation, transportation, and other necessary arrangements.

Research and compares available travel and hotel accommodation to identify the best available option for each travel need.

When travel arrangements are within approved travel reasons and budget limits, make all arrangements and reservations as requested.

Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.

Obtains approval from leadership for travel requests and expenses that exceed established limits.

Advises travelers and assists with any need for specialized travel documents such as visas, passports, travel orders, APACS, and any necessary documentation needed for their travel.

Prepare and distribute travel itineraries, including all relevant details such as flight information, hotel reservations, car rentals, and meeting schedules.

Ensure all travel arrangements are accurate, complete, and aligned with the traveler's and company's preferences and requirements.

Manage and track travel expenses, including reconciling invoices, receipts, and credit card statements to ensure compliance with company policies and budgetary constraints.

Assist employees in resolving any travel-related issues or emergencies, including flight cancellations, missing connections, lost luggage, etc.

Industries:Human Resources

Function: Others