ACCOUNTS PAYABLE CLERK | WFH

ACCOUNTS PAYABLE CLERK

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WHAT IS A/AN ACCOUNTS PAYABLE CLERK?

Invoice Processing

Receive supplier invoices via invoices@alto.com.au and verify their appearance in DocuSmart.

Review invoices to ensure they meet ATO tax requirements before processing.

Delete non-compliant invoices and request corrected versions from vendors.

Code and route invoices for approval according to internal approval limits.

Monitor invoice approval status in DocuSmart and follow up as needed.

Vendor Communication

Respond to vendor queries received via payables@alto.com.au in a timely and professional manner.

Request missing invoices or credit notes from vendors as needed.

Notify vendors of disputed invoices or delays in payment processing.

Statement Reconciliation

Receive and check supplier statements sent to statements@alto.com.au.

Perform monthly reconciliation by comparing statement data with internal records using Excel (VLOOKUP, filters, etc.).

Identify and investigate missing invoices, unpaid items, or duplicate entries.

Payment Processing

Prepare payment batches twice a week (Tuesdays and Thursdays)

Ensure payments are scheduled according to payment terms (e.g., COD, 30 days EOM), with prioritization for critical suppliers (e.g., utilities, rent).

Confirm remittance advice is sent to vendors post-payment.

Industries:Outsourcing/Offshoring

Function: Accounting and Finance