Virtual Assistant

About the job

About The Opportunity We operate in the Software Product & IT Services sector, delivering web and cloud-based solutions to business customers across North America. This is a fully remote, United States-based opportunity supporting cross-functional teams and senior leaders in a fast-paced software development environment.

Join AWC Software’s remote-first team to provide high-impact administrative and operational support that keeps projects moving and executives focused on strategic priorities.

Role & Responsibilities

• Manage executive and team calendars: schedule, reschedule, and prioritize meetings across US time zones while preventing conflicts and ensuring preparation materials are shared.
• Handle email triage and correspondence: filter inboxes, draft professional responses, escalate time-sensitive items, and maintain follow-up workflows.
• Coordinate virtual meetings and travel logistics: set up calls (Zoom), prepare agendas, manage meeting notes and action-item tracking.
• Perform CRM and data-entry tasks: update contact records, maintain project trackers, and produce routine reports to support sales and operations.
• Streamline administrative processes: create templates, automate routine tasks using integrations (e.g., Calendly, Zapier), and maintain documentation in collaboration tools.
• Support basic finance and ops activities: prepare invoices, expense summaries, and vendor communications as required.

Skills & Qualifications Must-Have

• Proven experience as a Remote Virtual Assistant, Executive Assistant, or similar role supporting managers or small teams.
• Excellent written and verbal English with professional email and calendar etiquette.
• Proficiency with Google Workspace (Gmail, Drive, Docs, Sheets) or Microsoft Office 365.
• Calendar management and email management skills for high-volume inboxes.
• Familiarity with virtual meeting tools and collaboration platforms (Zoom, Slack, Asana).
• Strong attention to detail, task prioritization, and ability to work autonomously in a remote setting.

Preferred

• Experience with HubSpot CRM or comparable CRMs.
• Basic bookkeeping or invoicing experience with QuickBooks or similar tools.
• Experience automating workflows using Zapier or native app integrations.

Benefits & Culture Highlights

• Fully remote role with flexible scheduling to support work–life balance across US time zones.
• Collaborative, growth-oriented culture with opportunities to learn product and operations in a scaling software company.
• Tools and stipend for remote work setup and professional development.

Why Apply This role is ideal for a proactive, organized remote professional who enjoys enabling teams to do their best work. If you excel at calendar mastery, email triage, and running predictable administrative operations using modern collaboration tools, you’ll thrive here.

How To Apply Submit a resume and a brief cover note highlighting your remote support experience, familiarity with the tools listed above, and your availability for US business hours.

Skills: google workspace,email management,zoom,slack,calendly,asana