Virtual Assistant

About the job

Industry / Sector A fast-growing player in the Technology & IT Services sector delivering digital products and managed services to US-based clients. We operate fully remote and focus on high-touch operational support to help engineering, product, and customer teams scale efficiently across distributed work environments.

Primary Job Title: Remote Virtual Assistant

Role & Responsibilities

• Manage executive and team calendars: schedule meetings, coordinate time zones, prepare agendas, and ensure timely follow-ups.
• Triage and manage email and message inboxes, draft responses, and escalate items that require leadership attention.
• Coordinate travel, bookings, and logistics including detailed itineraries and expense reconciliation.
• Maintain and update CRM, project trackers, and shared documentation to keep stakeholders aligned and projects on schedule.
• Prepare concise reports, presentations, and meeting materials; summarize action items and track completion.
• Automate repetitive tasks and streamline workflows using productivity tools and integrations to increase team efficiency.

Skills & Qualifications Must-Have (Tools & Functional Skills)

• Google Workspace
• Microsoft Office 365
• Zoom
• Slack
• Calendly
• Asana
• Trello
• QuickBooks

Preferred

• Notion
• Airtable
• Zapier

Other Qualifications

• Authorized to work in the United States and available to align with US business hours.
• Proven remote work experience supporting senior leaders or cross-functional teams; strong written English and professional communication.
• Detail-oriented, highly organized, and comfortable with autonomy in a fast-paced, startup-like environment.

Benefits & Culture Highlights

• Fully remote role with flexible scheduling and focus on outcomes over time-tracking.
• Collaborative, technology-first team that values initiative, process improvement, and continuous learning.
• Opportunities to expand responsibilities into operations, project coordination, or executive support as the company scales.

We seek a proactive Remote Virtual Assistant who brings strong operational instincts, polished communication, and hands-on expertise with modern productivity stacks. If you enjoy turning chaos into predictable workflows and enabling leaders to focus on strategic priorities, we want to hear from you.