Remote Virtual Assistant

About the job

Industry & Sector: Remote-first business support and professional administrative services serving US-based executives, entrepreneurs, and small businesses. We deliver high-quality virtual administrative, customer-facing, and operational support across industries to improve efficiency and scale day-to-day operations.

Primary title: Virtual Assistant (Remote)

About The Opportunity Join a remote, US-focused administrative services team that provides proactive virtual assistance to executives, small business owners, and distributed teams. This role is fully remote and ideal for organized, service-oriented professionals who excel at managing calendars, communications, and light operations to keep leaders focused on high-impact work.

Role & Responsibilities

• Manage executive calendars, schedule and coordinate meetings across time zones, and proactively resolve conflicts.
• Own inbox triage and email correspondence: prioritize messages, draft responses, and flag action items for follow-up.
• Coordinate virtual meetings and events—prepare agendas, manage invites, share materials, and take concise notes.
• Handle travel booking, expense reporting, and vendor coordination with accuracy and adherence to policy.
• Maintain CRM records and perform basic data entry to keep contact and pipeline information current.
• Support ad-hoc operational tasks: document management, process tracking, and light project coordination.

Skills & Qualifications Must-Have

• Google Workspace
• Microsoft Office 365
• Calendar management
• Email management
• Zoom
• Slack
• Asana
• HubSpot CRM

Preferred

• QuickBooks or basic bookkeeping tools
• Calendly or scheduling automation tools
• Social scheduling tools (Buffer, Hootsuite) or basic content publishing experience

Benefits & Culture Highlights

• Fully remote, US-based role with flexible scheduling and asynchronous collaboration.
• Opportunity to work closely with senior leaders and contribute to process improvements.
• Supportive, performance-driven environment that values reliability, autonomy, and continuous improvement.

We are looking for a resourceful Virtual Assistant who brings strong operational discipline, attention to detail, and proven expertise with remote collaboration tools. If you thrive in a fast-paced remote setting and enjoy enabling leaders to do their best work, we want to hear from you.

Skills: asana,google workspace,slack,zoom,email management,hubspot crm