Remote Administrative Assistant

About the job

Dancoby Construction Remote Administrative Assistant Full-Time | Remote (U.S. Based) Be the Engine Behind High-End Remodeling Projects Dancoby Construction is hiring a detail-oriented Administrative Assistant to support our New York-based residential renovation team.

This is a fully remote position for a U.S.-based candidate with construction administration experience and strong proficiency in construction management software.

If you're highly organized, comfortable managing billing and documentation, and experienced with platforms like JobTread, Buildertrend, or Procore, this role is for you.

About Dancoby Construction Dancoby Construction is a full-service renovation company with 20+ years of experience delivering thoughtful, high-end remodeling projects throughout New York. We operate in complex city environments where organization, communication, and system accuracy are critical.

We're a small, tight-knit team, and this role is essential to keeping our projects and billing systems running smoothly.

What You'll Do Billing & Invoicing

• Create and send client invoices
• Track billing schedules
• Support light collections follow-up

Lead Intake & CRM Support

• Respond to new inquiries
• Capture and organize lead information
• Maintain clean pipeline tracking

Project Administration

• Maintain accurate job files and documentation
• Update project management software daily
• Keep vendor and subcontractor records organized

Workflow Support

• Assist with administrative scheduling needs
• Support communication between owner, clients, and project team
• Ensure systems remain current and accurate

Required Qualifications

• Experience in construction administration or contractor operations
• Hands-on experience with JobTread, Buildertrend, Procore, or similar software (required)
• Strong invoicing and documentation accuracy
• Excellent written communication skills

Preferred Qualifications

• Residential remodeling experience
• CRM or lead intake workflow experience
• Strong Google Sheets or Excel skills

Compensation & Schedule

• Full-Time Remote Position
• Pay: $18 - $25 per hour
• Paid time off and holidays
• Company-provided software
• Long-term growth opportunity