Receptionist

About the job

POSITION OVERVIEW: Answers and directs incoming phone calls to the proper associates. Greets visitors.

POSITION FUNCTIONS* Percentage Position Functions 90%

Reception

• Accurately answer phone calls and greet visitors in a friendly, energetic, personable and professional manner. Act as first point of contact for visitors.
• Ensure reception desk is manned and main phone line always has coverage during normal business hours. Coordinate with Executive Assistant to assure reception coverage is met including lunch, breaks and days off.
• Upon arrival make sure appropriate lights are turned on and doors unlocked. Upon departure make sure appropriate lights are turned off and doors locked.
• Maintain reception area supplies and keep reception area organized.
• Assist with mail duties as assigned.

10%

Administration

• Reserve company vehicles and conference rooms upon request.
• Assist accounting department with various duties, as assigned.

NA

Other duties as assigned to meet the needs of the organization.

• Position Functions for this position consist of all items listed under any category that make up 5% or more of the position duties. This position description is subject to change without notice.

Minimum Qualifications General equivalency degree (GED) or high school diploma combination of education and experience sufficient to perform the position functions of the job.

Ability to understand and comply with the Mueller Quality System and current regulatory requirements.

Ability to utilize a multi-line telephone system and other office equipment.

Qualifications REQUIRED SKILLS Exercises judgment within broadly defined practices and policies.

Makes sound decisions based on analysis, discussion, experience and judgment.

Demonstrated team player with active participation in meetings.

Strong planning and project management skills.

Strong ability to transition efficiently from working independently to working collaboratively.

Anticipates emerging and future trends accurately based on broad knowledge and perspective.

Excellent written and verbal communication skills, with ability to communicate at all levels of the organization including with the board.

Develops and maintains interpersonal relationships.

Strong organizational and problem-solving skills, attention to detail, and the ability to balance multiple priorities.

Strong use of Microsoft products, including Word, Outlook and Excel, and related industry applications.

Responsible to appropriately protect the confidentiality, security, and integrity of the organization’s systems and data as well as client data. PHYSICAL REQUIREMENTS: While performing the duties of this job, the team member is required to have ordinary ambulatory skills; ability to stand or sit, bend or stoop, and manipulate (lift, carry, move) light weights of up to 10 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate office equipment and read. The team member frequently is required to sit, reach with hands and arms, talk and hear. Position requires frequent typing.