Proposal Writer (Entry-Level)

About the job

Job Title: Proposal Writer (Entry-Level) – Language Access (OPI/VRI/Onsite + Testing/Training + Translation)

Department: Marketing Reports To: Manager, RFP Work Location: Bellevue, WA (Onsite – Bellevue Office Only) Schedule: Full-time, 40 hours per week (typically Monday–Friday; occasional flexibility during major submission deadlines)

Employment Type: Regular, Full-Time

Pay And Compensation

• Base Pay: $27/hour
• Commission: 1% commission on invoiced revenue from the first 12 months (Year 1) of the contract(s) won
• Total Compensation: Expected to reach up to $100,000 annually in total when bids are won successfully (performance-dependent)

Role Summary The Entry-Level Proposal Writer supports the development of compliant, well-structured, and persuasive proposals for language access services, with a primary emphasis on Over-the-Phone Interpreting (OPI), Video Remote Interpreting (VRI), and In-Person (Onsite) Interpreting, as well as language testing/training programs and document translation.

This role contributes to responses for RFPs/RFQs/RFIs by drafting proposal narratives, coordinating inputs from internal teams, maintaining proposal templates and a content library, and ensuring submissions are accurate, complete, and delivered on time.

Key Responsibilities Proposal Writing & Editing

• Draft, edit, and proofread proposal sections including executive summary, company overview, approach/methodology, implementation/onboarding plan, staffing, quality assurance, training/testing methodology, customer support, and risk mitigation.
• Convert technical and operational input from internal subject matter experts (SMEs) into clear, customer-ready writing while maintaining accuracy and compliance.
• Tailor content to solicitation requirements and evaluation criteria, highlighting measurable outcomes (e.g., interpreter availability, response times, QA controls, escalation procedures).

RFP Compliance & Requirements Management

• Review solicitation documents to identify mandatory requirements, submission instructions, and evaluation criteria.
• Build and maintain compliance matrices, proposal outlines, response trackers, and content checklists.
• Track and incorporate addenda/clarifications and maintain version control to ensure the final submission is current and complete.

Templates and Content Management

• Use company-approved templates for all sections where available.
• Coordinate with applicable department(s) to confirm template content is current and accurate based on the specific RFP question.
• If a template is not up to date or does not fully address the question:
• Request updated information and/or new content from the appropriate department
• Incorporate approved updates into the response and content library for future use

Collaboration & Internal Coordination