Payroll Technician

About the job

MGT is seeking a detailed-oriented experienced Payroll Technician-Administrative Assistant Temporary Position 8-12 weeks-or longer Full-Time M-F Remote

Department: Finance Department

Status: Non-Exempt

Union: Non-Union

Accountable to: Assistant Finance Director

Primary Objectives: The Payroll Technician-Administrative Assistant performs intermediate technical payroll processing and accounting functions, along with administrative tasks for the Finance Department. This position assists the Finance Director and Assistant Finance Director with the preparation of the annual financial report, capital improvement plan, and annual budget. Work is performed under moderate supervision of the Assistant Finance Director.

Major Areas of Accountability: MUST HAVE TYLER ERP (or compatible)

• Process City payroll, ensuring compliance with legal, contractual, and accounting standards.
• Ensure timely and accurate paycheck preparation and distribution.
• Reconcile payroll deductions (e.g., insurance bills) using Excel spreadsheets and prepare remittances coded to appropriate accounts.
• Assist in preparing, reconciling, and processing quarterly reports, including federal and state withholding taxes and MN Dept. of Economic Security filings.
• Update year-end Annual Financial Report work papers and reconcile payroll benefit expense accounts.
• Update payroll system for the new year and adjust user-defined formulas as needed.
• Convert qualifying unused sick leave to deferred compensation or vacation.
• Convert qualifying vacation and annual leave to deferred compensation or cash.
• Remit qualifying leave hours to the Retiree Health Savings (RHS) plan.
• Eliminate unused personal holiday hours and excessive vacation hours not approved for carryover.
• Adjust leave hours and deferred compensation for regular part-time employees.
• Process reciprocity exemption forms annually by February 28, if needed.
• Adjust police officer required time hours for prior year deficits.
• Prepare sick leave conversion memos for qualifying employees.
• Identify and update Public Employees Retirement Association (PERA) status for employees attaining age 23.
• Monitor employees' wages for PERA coverage eligibility monthly and assist with the annual Exclusion Report.
• Process IRS levies, child support payments, employee garnishments, and employment verifications for city employees.
• Research, calculate, and prepare correspondence for special HR requests.
• Maintain employee records, including additions and cancellations.
• Monitor deadlines for retiree insurance payments, leaves of absence, and employee status changes.
• Process online employee insurance enrollment forms, PERA application forms, W-4 forms, etc.
• Enroll eligible new employees into the Retiree Health Savings Plan (ICMA program).
• Assist in training newly hired and promoted supervisors on payroll procedures.
• Perform duties of accounting technicians as needed.
• Manage Finance Department supplies and handle annual stationery orders.
• Assist with capital assets.
• Prepare correspondence, reports, forms, and agenda materials using word processing software.
• Document policies and procedures.
• Assist with the preparation of the annual financial report and annual budget.
• Assist with training.

Minimum Qualifications:

• Associate's degree in bookkeeping, accounting, or a related field.
• Considerable experience in accounting, payroll, or bookkeeping using an automated system.

Supervision Exercised: None.

Benefits: MGT offers benefit packages to our full-time employees, including medical, dental, vision options, and a 401(k) plan

This is an on-site position with a standard schedule Monday through Friday, 8:00 AM to 4:30 PM.

Location is in Maplewood, MN

This job description outlines the key responsibilities and qualifications for the Payroll Technician-Administrative Assistant position. Additional duties may be assigned as necessary.

To Apply: Apply with resume to GovHRjobs.com Position will remain open until it is filled. Candidates with questions are invited to contact Angela Bianco, Talent Solutions Specialist @ abianco@mgt.us Hourly pay rate range, $45-$50 DOQ