Part-Time Remote Virtual Assistant

About the job

Does this sound like you?

You like things to run the way they should. When you check your inbox, you answer what needs answering, flag what needs flagging, and move on. You don't sit on things. You don't need someone to tell you it's time to check in. You just do it, the same way, every day, because that's how you're wired.

You find satisfaction in a clean inbox, a task list with everything crossed off, and knowing that nothing fell through the cracks on your watch. Not because someone is watching. Because that's how you operate.

When someone gives you a process, you follow it. When part of that process breaks, you say something. You don't just work around it and hope no one notices. You're the person who picks up the thing that fell on the floor even when it's not yours to pick up.

Do you prefer honest feedback over polite silence? Do you want to know when something isn't right so you can fix it? Do you respect people who tell you the truth, even when it stings? That matters here. We don't talk around problems. We name them, fix them, and move on.

We built something different. A small team of 9 people where everyone says what they think, does their job well, and treats each other with respect.

This role is ideal for someone who:

Wants steady, structured work that fits around the rest of their life. Someone who shows up at the same times each day without being reminded. Someone who takes ownership of the small things because they understand the small things are what hold everything together.

About us

We're a Facebook ad agency that grew from 20 clients to over 40 this year. We run paid advertising for businesses across multiple industries and manage millions in ad spend.

We have high standards for who joins the team. That makes it a good place for people who want to do good work. We invest in training and give people the tools they need. We give feedback often, and we do it with respect. The goal is always to help someone get better.

The position is remote. We have clear processes and training materials so the right person can get up to speed fast.

Why is this an attractive position?

You get a role with real responsibility that fits into 5 hours a week. You're not answering phones in a call center. You're managing inboxes for a growing agency, talking to potential clients, keeping our online presence sharp, and making sure the administrative side runs without friction.

Your day to day looks like this:

Check messages across our business platforms and respond to anything that needs a reply. When a new lead comes in, qualify them and book a call if they're a fit. Keep our professional profiles updated and looking good across the platforms we use. Gather documents needed for bookkeeping and prepare payment drafts. Triage email and handle small admin tasks that come up. Send outreach messages to potential clients using templates we provide.

Compensation gets discussed after initial screening

Requirements

Must-haves: Fluent in English.

US-based with valid US government ID

That's it. No previous experience required.

Nice to have: You've worked in a place that runs on clear processes and documentation.

Availability

Respond to messages a few times throughout the day during US business hours.

Time

Part-time. 5 hours per week.

Position type

Freelance