Internship – HR & Administration Assistant

The main responsibilities of the Intern (HR & Administration Assistant) are:

Human Resources:

Assist the HR Officer in recruitment and onboarding new staff

Assist the staff with the HRIS system set up and updating staff

Supporting staff wellbeing, facilitating effective access to health services as per medical insurance provisions

Assist the HR Officer on the employee development review (EDR) process – and end of probation reviews, as relevant - and ensuring satisfactory completion and filing of the same

Support effective leave planning

Support audit and update HR files

Logistics

Make travel arrangements, such as booking flights, taxis, and making hotel reservations.

Reconcile hotel, air tickets & taxi expense reports and requesting for payments.

Support event planning, including sourcing and booking venues and confirming attendance.

Assist in tracking Nairobi office monthly logistics reports.

Support in managing the Nairobi Office asset list in DCA ADMIND system.

Assist in management of Nairobi fleet

Assist in all administrative procurement.

Administration:

Work closely with the Procurement and Logistics Officer to ensure proper filing systems are maintained.

Managing office supplies and ordering new supplies as needed.

General office management duties to support the Nairobi team and wider organisation, ensure all office operations bills/invoices are paid on time.

Ensure functionality of necessary office equipment, repair or replace damaged office equipment.

Maintain inventory of office supplies and manage re-ordering processes.

Main custodian of office phone and coordinate external general enquiries

Directly supervise the Cleaner and Office Assistant

Required Qualifications

Degree in Human Resources or other related field

Knowledge and prior experience (minimum of 1 year) of human resources, administrative, logistics procedures would be advantageous.

Good communications skills.

Excellent computer proficiency (Microsoft Office – particularly MS Word & Excel)

High level of motivation, integrity, and commitment.

Excellent planning and organisational skills, and ability to work with minimal supervision.

Good team player.

Excellent interpersonal skills and ability to manage sensitive and confidential information.

Minimal work-related travel is expected in this position.

Industries:Non-profit Organization Management

Function: Human Resources