HR Operations & Administrative Coordinator (Part-Time)

About the Role

We’re looking for a detail-oriented, reliable HR Operations & Administrative Coordinator to support day-to-day people operations. This role is ideal for someone early in their HR career who enjoys systems, compliance, and supporting employees behind the scenes.

You’ll work closely with leadership to ensure payroll, time tracking, benefits administration, and state registrations are accurate, compliant, and running smoothly.

Key Responsibilities

Payroll & Timekeeping

• Process payroll accurately and on time using Gusto
• Manage employee time tracking and overtime rules in QuickBooks (QBO) TSheets
• Review timesheets for accuracy, compliance, and proper job coding
• Assist with payroll audits, corrections, and reporting

Benefits Administration

• Support administration of employee benefits, including:
• Health insurance
• 401(k) retirement plans
• Coordinate employee enrollments, terminations, and life-event changes
• Serve as a point of contact for benefits questions and vendor coordination
• Maintain accurate benefits documentation and records

HR Operations & Compliance

• Assist with employee onboarding and offboarding processes
• Support multi-state compliance, including:
• State registrations
• New hire reporting
• Maintaining virtual office registrations
• Maintain organized employee files and HR documentation
• Support compliance tracking and deadlines across states

Administrative & People Support

• Provide general HR administrative support as needed
• Help improve and document HR processes and workflows
• Support a positive employee experience through timely communication and follow-through

Required Qualifications

• 1–2 years of experience in HR, payroll, operations, or administrative support
• Hands-on experience with Gusto payroll
• Experience managing timekeeping and overtime using QBO TSheets
• Strong attention to detail and high level of accuracy
• Comfortable handling confidential information with discretion
• Strong organizational and communication skills
• Ability to work independently in a remote, part-time role

Nice-to-Have Qualifications

• Experience supporting HR, People Operations, or People & Culture initiatives
• Familiarity with benefits administration (healthcare and 401k)
• Experience working with multi-state employees or remote teams
• Interest in employee experience, culture, and people-first operations
• Prior experience in a small business or growing organization

Why This Role

• Flexible, part-time schedule (10–20 hours/week)
• Opportunity to grow alongside a scaling organization
• Hands-on exposure to real HR operations and compliance
• Meaningful work supporting employees and leadership