Executive Associate II

About the Role

The Executive Associate II role within the US Marketing team at Bristol Myers Squibb offers a unique opportunity to support high-level executives, including the Vice President, Executive Director, and Directors of the US Commercial Marketing division. This position is integral to ensuring the smooth operation of the executive leadership team by managing complex administrative functions and facilitating effective communication and coordination across departments. The successful candidate will be a proactive, highly organized, and adaptable professional capable of handling multiple priorities in a fast-paced environment. This role involves providing confidential support, managing calendars, coordinating travel and meetings, and assisting with project-related tasks related to a US product launch. The Executive Associate II will serve as a key resource for the marketing team, demonstrating strong decision-making skills and the ability to anticipate the needs of senior management to ensure operational efficiency and strategic alignment.

Qualifications

• Minimum of 8 years of comprehensive administrative experience supporting senior executives and large teams
• Exceptional organizational and time-management skills
• Strong interpersonal and communication skills, both verbal and written
• Proven ability to handle sensitive and confidential information with discretion
• Experience working independently and making decisions on behalf of executives
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and familiarity with collaboration tools such as SharePoint, Microsoft Teams, and Workday
• Ability to adapt quickly to changing priorities and work effectively under pressure
• Strong problem-solving skills and sound judgment
• Experience supporting US product launches or within a pharmaceutical/biotech environment is preferred
• High level of professionalism and a collaborative approach to team dynamics

Responsibilities

• Provide comprehensive administrative support to senior marketing leadership, including calendar management, scheduling meetings, and coordinating travel arrangements
• Prepare and organize meeting materials, presentations, and pre-reads to ensure managers are well-prepared
• Manage expense reports, budgets, and support recruiting activities such as onboarding and offboarding processes
• Serve as a resource for the team on systems such as Workday, IT support, and other administrative tools
• Anticipate the needs of managers and take proactive steps to facilitate smooth workflows and project execution
• Coordinate and organize internal and external meetings, including logistics and follow-up actions
• Support team culture initiatives and foster a positive, collaborative work environment
• Assist in managing communication across matrix teams, ensuring clarity and alignment on priorities
• Maintain professional and technical knowledge through continuous learning and system updates
• Handle confidential information and sensitive situations with diplomacy and discretion
• Contribute to process improvements and support the implementation of new systems and procedures
• Support various administrative functions related to the US marketing team, including resource management and project tracking

Benefits

• Comprehensive health coverage including medical, pharmacy, dental, and vision care
• Wellbeing programs such as BMS Well-Being Account, Employee Assistance Programs (EAP), and health initiatives
• Financial protection offerings including 401(k) plan, short- and long-term disability, life insurance, and accident insurance
• Work-life balance benefits such as paid time off, flexible time off (unlimited with manager approval), and national holidays
• Paid vacation for new hires (160 hours) with manager approval, additional holiday options, and optional holidays
• Additional time off for eligible employees, including volunteer days, summer hours, and leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs
• Global Shutdown between Christmas and New Year’s Day for eligible employees
• Opportunities for incentive cash and stock options based on performance and eligibility