Executive Assistant - $33.65 - $45.67 per hour

About the job

Overview

We’re looking for a proactive, highly organized Executive Assistant to support a senior executive or leadership team in a fast-moving environment at the intersection of brands, creators, and real-world experiences.

This role is critical to helping leadership stay focused on high-impact priorities through strong calendar ownership, clear communication, and reliable follow-through.

What You’ll Do

Administrative Support

• Manage and prioritize complex calendars, scheduling across multiple time zones
• Handle inbox triage, including drafting responses and flagging urgent items
• Prepare agendas, capture meeting notes, and track action items to completion

Operations & Logistics

• Coordinate travel arrangements, including flights, accommodations, itineraries, and visa needs
• Organize offsites, team meetings, and leadership events
• Liaise with internal teams and external partners on behalf of the executive

Project Coordination

• Support strategic projects by tracking deadlines, dependencies, and deliverables
• Conduct research, synthesize insights, and draft memos or presentation materials
• Assist with recruiting coordination, onboarding logistics, and team culture initiatives as needed

Confidentiality & Communication

• Handle sensitive information with discretion and professionalism
• Serve as a trusted gatekeeper while keeping the executive informed and prepared
• Draft internal and external communications that match the executive’s voice

What We’re Looking For

• 3+ years of experience supporting senior executives, founders, or leadership teams
• Excellent written and verbal communication skills
• Strong judgment, emotional intelligence, and the ability to anticipate needs
• Proficiency with Google Workspace and modern collaboration tools (e.g., Slack, Zoom, Notion, calendaring tools)
• Ability to work independently, manage competing priorities, and stay calm under pressure
• Bachelor’s degree or equivalent experience preferred