Executive Administrative Assistant

About The Role We are seeking a highly organized and proactive Executive Administrative Assistant to join our team in Wichita, Kansas. This role provides essential administrative support to multiple senior leaders within the organization, ensuring their day-to-day operations run smoothly and efficiently. The successful candidate will serve as a key point of contact, managing complex schedules, coordinating travel arrangements, and facilitating effective communication both internally and externally. This position requires a professional demeanor, meticulous attention to detail, and the ability to handle confidential information with discretion. The ideal candidate is a continuous learner, embraces new technologies, and seeks to automate and streamline processes to enhance productivity. This role offers an exciting opportunity to be part of a fast-paced, collaborative environment dedicated to strategic growth and organizational excellence.

Qualifications

• Proven experience supporting senior executives or leadership teams in an administrative or executive assistant capacity
• Demonstrated ability to proactively manage calendars, resolve scheduling conflicts, and prioritize tasks aligned with strategic goals
• Experience coordinating virtual and in-person meetings, including booking conference rooms and managing logistics
• Proficiency in arranging domestic and international travel, including flights, ground transportation, hotels, visas, and passports
• Strong skills in preparing, submitting, and reconciling expense reports and purchase orders
• Excellent communication skills, both written and verbal, with experience managing professional email correspondence
• Ability to handle multiple tasks efficiently in a fast-paced environment
• Discretion and professionalism in handling sensitive and confidential information
• Technological proficiency with communication platforms such as Teams Live Events and other virtual meeting tools
• Adaptability to learn and implement new communication tools and office technologies

Responsibilities

• Proactively manage the calendars of senior leaders, prioritizing appointments and resolving scheduling conflicts
• Coordinate complex travel arrangements for domestic and international trips, including flights, accommodations, and visas
• Prepare, submit, and reconcile expense reports, purchase orders, and corporate credit card statements
• Organize and facilitate leadership meetings, large-scale events, and all-hands sessions, including agenda preparation and follow-up on action items
• Manage meeting logistics such as room setup, catering, and technology support, including troubleshooting virtual meeting platforms
• Act as a point of contact for internal teams and external stakeholders, representing leadership with professionalism and confidentiality
• Handle email correspondence and support internal and external communication strategies
• Assist with general office management tasks, including visitor badges, security passes, and facility coordination for Wichita-based leaders
• Maintain organized email distribution lists and support the execution of communication initiatives across the organization
• Continuously seek opportunities to automate and improve administrative processes through technology adoption

Benefits

• Comprehensive health coverage including medical, dental, and vision plans
• Flexible spending accounts and health savings accounts to support health-related expenses
• Life insurance, accidental death and dismemberment (ADD) insurance, and disability coverage
• Retirement savings plans to help secure your financial future
• Paid vacation and time off to promote work-life balance
• Educational assistance programs to support continuous learning and development
• Potential additional benefits such as infertility assistance, paid parental leave, and adoption support, subject to eligibility and regional policies
• Supportive work environment that values individual needs and fosters a culture of mutual benefit and continuous improvement