Administrative Operations Coordinator - $36.00 - $40.85 per hour

About the job

About the Role

This opportunity is ideal for a highly organized and proactive professional who thrives at the intersection of executive support, operations, and project coordination.

The role supports senior leadership while driving internal initiatives, improving workflows, and ensuring operational efficiency across multiple teams.

Remote Eligibility: This position is remote but limited to candidates residing in New York, Florida, North Carolina, New Jersey, or Texas.

Why This Role Stands Out

• 100% remote work within approved states
• Collaborative, entrepreneurial team environment
• Opportunity to support mission-driven organizations
• High visibility role with executive exposure
• Strong focus on process improvement and operational excellence

What You’ll Do

• Manage complex executive calendars and schedule high-level meetings
• Prepare reports, presentations, and executive correspondence
• Handle confidential information with discretion and professionalism
• Serve as a liaison between executive leadership and internal teams
• Lead and coordinate operational and cross-functional projects
• Track deadlines, deliverables, and key performance metrics
• Collaborate with multiple departments to ensure timely project execution
• Identify workflow gaps and implement process improvements
• Assist with budget tracking and vendor relationship management
• Maintain documentation, policies, and standard operating procedures

Qualifications

• 5+ years of experience in an Administrative Assistant, Project Coordinator, or Operations Coordinator role
• Experience within nonprofit, mission-driven, accounting, finance, or professional services environments preferred
• Prior staff management experience required
• Demonstrated project management experience overseeing multiple initiatives simultaneously
• Strong proficiency in Microsoft Office Suite
• Experience using project management platforms such as Asana, Trello, or Monday.com
• Experience working with CRM systems
• Proven experience building and managing workflow systems
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to work independently and solve problems proactively

Compensation: $75,000 - $85,000 annually

Benefits

• Competitive compensation with discretionary annual bonus
• Comprehensive health, dental, and vision coverage
• 401(k) plan with company match
• Transit and medical flexible spending accounts
• Fully remote work within approved states