Administrative Officers

Join Mayo Behavioral Health as an Administrative Officer and play a vital role in supporting our mission to enhance health, wellness, and fitness through compassionate behavioral care. This position offers the opportunity to contribute to a dynamic team focused on delivering exceptional administrative support that keeps our operations running smoothly and efficiently.

As an Administrative Officer, you will be at the heart of our organization’s daily activities, ensuring seamless coordination and communication across departments. Your efforts will directly impact the quality of service we provide to our clients and the overall success of our health-focused initiatives.

Key Objectives

• Provide comprehensive administrative support to various teams within Mayo Behavioral Health.
• Coordinate office operations to maintain an organized and efficient work environment.
• Facilitate effective communication between staff, clients, and external partners.
• Support the implementation of wellness and fitness programs through accurate record-keeping and scheduling.

Responsibilities

• Manage day-to-day office activities including scheduling, correspondence, and document preparation.
• Maintain accurate records and databases related to client information, appointments, and program logistics.
• Coordinate meetings, events, and training sessions, ensuring all resources and materials are prepared.
• Serve as a primary point of contact for internal teams and external stakeholders, providing timely and professional assistance.
• Support billing, invoicing, and basic financial tracking in collaboration with the finance department.
• Assist in developing and implementing administrative policies and procedures to improve operational efficiency.
• Handle confidential information with discretion and maintain compliance with regulatory requirements.
• Contribute to continuous improvement initiatives by identifying workflow enhancements and supporting project execution.

Requirements

• Proven experience in an administrative or office management role.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with scheduling or database software.
• Ability to work independently and collaboratively within a team environment.
• Attention to detail and a commitment to maintaining high standards of accuracy and professionalism.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Health Administration, or related field preferred.
• Prior experience in behavioral health or wellness settings is advantageous.
• Demonstrated ability to handle sensitive information confidentially and ethically.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional development and career growth.
• Supportive and inclusive workplace culture focused on health and wellness.
• Access to wellness programs and resources for employees.
• Flexible work schedules and work-life balance initiatives.