Administrative Assistant

Role Summary

The Administrative Coordinator serves as the strategic administrative partner to a chief executive of the firm providing high-level support, coordination, and proactive anticipation of needs.

This role blends executive support excellence, project management, and operational leadership. You will manage priorities, coordinate across the organization, and ensure the executive operates with clarity, efficiency, and focus.

This position is designed for someone highly organized, confident, and curious — someone who takes ownership and keeps the operation moving forward without requiring constant direction.

Core Responsibilities

• Manage and filter inbox with sound judgment and autonomy.
• Fully own calendar management, including boundaries, prioritization, and complex scheduling.
• Plan and manage all travel and itineraries with complete accuracy.
• Prepare meeting briefs, agendas, summaries, and follow-up needed.
• Coordinate communication and workflows with internal teams and external clients.
• Follow up on action items and ensure deadlines are met.
• Maintain the highest level of confidentiality and professionalism.

Operational & Project Support

• Support the structure and accuracy of internal systems: OneDrive, trackers, digital links, and shared documents.
• Assist in creating or formatting presentation materials.
• Support weekly operational rhythms and recurring communications.
• Update dashboards with provided data to maintain accurate operational metrics.
• Coordinate timelines, deliverables, and communication across multiple projects.

Who You Are

• Exceptionally organized, anticipatory, and composed.
• Skilled at supporting a high-output leader.
• Confident managing decisions, priorities, and complex scheduling challenges.
• A fast learner who quickly understands preferences and communication styles.
• Professional, discreet, and strong in written and verbal communication.
• Independent — solves problems without excessive direction.
• Northwestern Mutual experience is highly preferred

Salary, Benefits & Perks

Growth Suite offers a people-first, flexibility-driven environment designed to support high performance, trust, and long-term sustainability.

Full-time team members receive:

• 40 hours, $55,000-$65,000 yearly
• Flexible Remote Work Environment with control over scheduling and work blocks.
• Unlimited Paid Time Off, designed to support rest, balance, and long-term sustainability.
• Tech Start-Up Package appropriate for the role (laptop, accessories, and software access).
• Professional Development Opportunities to support continued growth and skill-building.
• Access to Company Retreats & Team Summits for connection, alignment, and development.
• Eligibility for Performance Bonuses based on individual and company outcomes.
• Short-Term and Long-Term Disability and Life Insurance provided.