Administrative Assistant

About the job

Job Summary

We are seeking a detail-oriented and motivated Administrative Assistant to support day-to-day administrative and operational tasks. This is a remote position based in San Jose, California, ideal for candidates looking to start their career in administration and office operations.

Key Responsibilities

• Provide administrative support to managers and team members
• Manage emails, calendars, and meeting scheduling
• Prepare and maintain documents, reports, and spreadsheets
• Coordinate virtual meetings and follow up on action items
• Maintain organized digital filing systems
• Assist with data entry and basic record keeping
• Support internal communication and coordination tasks
• Perform general administrative duties as assigned

Requirements

• High school diploma or equivalent
• 0–1 year of administrative or office support experience
• Basic proficiency in MS Office (Word, Excel, Outlook) or Google Workspace
• Strong written and verbal communication skills
• Good organizational and time-management abilities
• Ability to work independently in a remote environment
• Reliable internet connection and a personal computer

Preferred Qualifications

• Exposure to remote work or virtual team environments
• Basic knowledge of scheduling tools (Google Calendar, Zoom, etc.)
• Willingness to learn and adapt quickly