Admin & Facility Manager

KEY RESPONSIBILITIES:

Administrative Oversight: Supervise and lead administrative staff, ensuring the efficient operation of daily tasks. Streamline administrative processes to enhance productivity and organizational effectiveness.

Facility Management: Manage office facilities, including space allocation, maintenance, and security. Collaborate with vendors for facility-related services and ensure a safe and comfortable work environment.

Policy Development and Compliance: Develop and implement administrative policies and procedures. Ensure compliance with legal industry regulations and standards.

Budget Management: Assist in budget planning for administrative and facility-related expenses. Monitor expenditures and identify cost-saving opportunities.

Supervision and Training: Provide guidance and mentorship to administrative staff. Identify training needs and facilitate professional development opportunities.

Vendor Relations: Manage relationships with vendors and service providers. Negotiate contracts and agreements to ensure cost-effectiveness and quality.

Communication and Coordination: Facilitate effective communication within the administrative team and across departments. Coordinate with legal professionals to understand specific administrative and facility needs.

Fulfilling Other Responsibilities as Delegated or Assigned: Additional duties and responsibilities may be assigned as needed to meet the evolving needs of the organization.

QUALIFICATION / SKILLS REQUIRED:

Bachelor's degree in any field. Additional qualifications in Project Management and/or Facilities Management is required.

Proven experience in supervising administrative functions.

Strong organizational and leadership skills.

Knowledge of facility management principles and best practices.

Familiarity with legal office requirements.

Understanding of legal industry regulations and compliance standards.

Experience in developing and implementing policies.

Financial acumen for budget planning and monitoring.

Analytical skills to identify cost-saving opportunities.

Leadership and mentorship skills.

Industries:Legal Services

Function: Admin and Back office