Grants and Procurement Officer REGAIN – Kenya

Key Duties and Responsibilities:

Procurement Best Practices

Ensure procurement best practices are followed using the detailed guidelines provided in AGRA’s Procurement Policy and Procedures Manual.

Identify grantees requiring technical assistance and facilitate training as needed, including assisting in compliance with AGRA grant application and reporting requirements.

Manage the portfolio performance of designated countries’ investments (financial performance, payments, amendments, and updating due diligence).

Coordinate country procurements and ensure that the teams are adequately trained, vendors prequalified, and overall compliance with the procurement and grants policies and procedures manuals.

Procurement Planning and Implementation Coordination

Liaise with the Head – Program Management Unit, the Head of Grants and the Head of Procurement in the preparation of annual procurement plans and grants pipelines, ensuring that the plans are followed, including quarterly meetings with the Operations Heads to update the plan.

Review procurement requests and initiate procurement procedures for office and project equipment, supplies, and services in a transparent and cost-effective manner.

In consultation with the Head of Procurement, prepare and distribute invitations to pre-qualify, pre-qualification documents, invitations to express interest, requests for proposals (RFPs) incorporating terms of reference (TOR), or requests for quotations (RFQs), and statements of work.

Participate in evaluation of proposals, due diligence checks, negotiations and prepare evaluation reports as guided by the Head of Procurement.

Grant Coordination

Coordinate country teams to ensure efficient turnaround on grant/service providers’ engagement processes, such as identification and selection of partners, disbursements, review of reports, among others.

Liaise with the Head – Program management Unit and technical officers on the RE-GAIN Program to develop and manage the grant pipelines.

Coordinate the timely reporting of grant activities across all RE-GAIN countries.

Coordinate and update all grant-related data in AMIS.

Coordinate and manage requests for expressions of interest, requests for concept notes, and requests for proposals.

Review all grant ToRs.

Industries:Food Production

Function: Others