Procurement Staff

Job Duties and Responsibilities

Source, canvass, and purchase non-technical items, such as office supplies, equipment, furniture, and other goods required by the company.

Ensure that the procurement process aligns with the company's needs and budget

Process purchase requisitions and generate purchase orders

Follow up on orders and deliveries, ensuring timely receipt of goods and services

Facilitate after-sales service. Ensure that necessary support is provided after the procurement process

Resolve issues related to procurement, such as delays, shortages, or discrepancies in orders or deliveries.

Manage purchasing activities through the SAP system

Answer queries and solve errors in SAP. Provide assistance and resolve issues related to SAP transactions

Assist in monitoring and managing procurement budget for non-technical items

Assist in cost analysis and suggest ways to reduce costs while maintaining product quality.

Identify and evaluate potential suppliers/vendors for non-technical items.

Communicate with vendors the requirements and other important matters.

Negotiate favorable terms and conditions with suppliers, ensuring cost-effectiveness without compromising on quality.

Maintain and update supplier information and ensure timely deliveries.

Updates the vendor list promptly.

Ensures all vendors undergo the accreditation process

Evaluate supplier performance based on delivery timelines, product quality and customer service

Address issues related to supplier performance and work on improvements

Monitor and manage stock levels of non-technical items, ensuring availability without overstocking.

Assist in inventory audits and report discrepancies, if any, to management.

Ensure all procurement activities comply with company policies, procedures, and relevant legal or regulatory requirements

Maintain records of purchase orders, contracts, and other procurement documents in compliance with company standards

Ensure that all accredited vendors strictly adhere to Company Vendor Code of Ethics

Monitors vendor conduct and addresses any instances of non-compliance in a timely manner

Actively participate in Company drive for improvement in all its business processes

Perform other functions that may be assigned for the achievement of department and company goals

Job Specifications

Education and Experience

Graduate of any Business-related course

With at least 1-2 years of work experience as purchaser or similar role

Key skills and knowledge required

Good knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors)

Hands-on experience with purchasing software (e.g. SAP) is a plus

Good understanding of supply chain procedures

Industries:Human Resources

Function: Others