Executive Assistant & Administrative Officer - Regent International School

Full job description

The Executive Assistant will have a broad set of responsibilities that

range from supporting the Senior Leadership Team, to supporting the day-to-day

operations of the larger School Leadership team. This position requires

exceptional organizational skills, attention to detail, and the ability to

multitask and prioritize tasks efficiently.

·

Devising and maintaining office systems, including data management

and filing;

Take notes at meetings or provide general

assistance during presentations.

Screening telephone calls, enquirers and requests,

and handling them when appropriate;

Meeting and greeting visitors at all levels

of Seniority.

Organizing and maintaining diaries and

making appointments.

Dealing with incoming email, faxes and post, often

corresponding on behalf of the SLT.

Organizing and attending meetings and taking

dictation and minutes; - Organising and facilitating meetings, workshops,

and events involving the secondary schools' leadership team, ensuring accurate

filing and distribution of meeting minutes.

Identify, prepare, and compile necessary materials

to ensure the SLT has the appropriate information for meetings,

reports, presentations, and special projects.

Responsible for organizing and maintaining

the SLT’s diary, managing e-mail, school communications, distributing

minutes, organizing school events, and a range of further administrative

responsibilities as required.

Ensure necessary records are maintained that can

readily provide current, accurate and accessible information

Provide coordination support to the Senior

Management Team and academic staff

Assist in budget management and financial

record-keeping, tracking expenses, reconciling accounts, and processing purchase

orders as needed.

Own and improve existing processes that support the

School Leadership team; and

Support the SLT members with various

ad-hoc projects and other administrative duties as needed.

Job specification:

We will be excited to hear from you if you

·

Are a Graduate in any discipline, preferably Business Administration

with a minimum of 5 years of professional administrative experience working

effectively in a dynamic and in a cross-functional environment.

Experience in a school or an education sector in

the UAE is preferred but not essential.

Industries:Education

Function: Education & Training