Program/MEL Intern - Signature Programs

Responsibilities & Deliverables

A. Documentation and Operations Support (40%)

Gather and organize Signature Program files and documents such as reports and ensure they are up-to-date and easily accessible by team members.

Contribute to smooth operation of the Signature Program Department by supporting organization of program events, including scheduling meetings, preparing and/or organizing team minutes, etc.

Support in organizing and coordinating field visits for progress monitoring and program quality assurance and ensure proper filing of field trip reports.

Contribute to compilation of relevant procurement documentation (e.g. Terms of Reference, Request for Proposal, etc) in support of identification of suitable consultants and contract signing.

Provide general administrative support to the Signature Program team.

B. Performance Monitoring Support (35%)

Organise Africa Region’s historical performance data by relevant themes in support of spatial analysis and data visualization using Power BI.

Support organization and maintenance of Africa-wide program performance data on SharePoint and other platforms, ensuring their accuracy and up-to-date status.

Support Signature Program (SP) team in tracking progress towards achievement of key milestones and deliverables by reporting period e.g. Fiscal Year (FY).

Participate in data analysis and assist in the preparation of reports summarizing performance data from monitoring and evaluation activities.

Tracking completion of shared tasks managed on virtual platforms such as SharePoint and follow up with colleagues accordingly.

Support in coordinating Progress Reporting across all Country Programs using the desired reporting template or format.

C. Learning, Adaptation and Capacity Building (20%)

Participate in evidence-based program review meetings and brainstorming sessions to identify opportunities for program improvement.

Contribute to the preparation of knowledge and experience sharing events, including periodic Community of Practice sessions.

Contribute to the team’s preparation for “Pause and Reflect” and documentation for feedback to the leadership and other stakeholders accordingly.

Manage the Signature Program Department’s learning log and provide summary of lessons at end of every quarter.

E. Others (5%)

Perform other duties as assigned by the Signature Program Director.

Minimum Requirements

Bachelor’s degree in statistics, international development, business management, economics or related fields.

Most Critical Proficiencies

1-2 years’ experience in development practice, including internships or volunteer work in monitoring and evaluation and/or project delivery or related fields.

Good organizational skills, ability to make recommendations for improvement and contribute to overall program strategy.

Strong interpersonal and communication skills; ability to develop good relationships with a wide range of actors required.

Excellent written and verbal communication skills.

Ability to work independently in the field and demonstrate initiative.

Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively with team members.

Key Behavioural Competencies

Accountability

Professional Excellence

Humility

Customer Orientation

Empathy

Innovation

Industries:Non-profit Organization Management

Function: Admin and Back office