Finance manager

Key Responsibilities:

Disseminating information about the accounting procedures of the base and ensuring that these procedures are respected;

The comprehensiveness and precision of entries and the correct budgetary charging of expenses;

Ensure field books are close on monthly basis towards the end of the month · Timely forwarding of accounting information to the capital;

Ensure that all Cash count & Bank Reconciliation are done at the month end for field books;

Ensure that all accounting documentation is updated on daily basis & reconciles Bank Books, Cash Books;

Review the field monthly accountancy to ensure correctness of account codes, budget lines and descriptions used and feedback is sent to all admins on accountancy;

Prepare a detail report for Finance Head of Department on outstanding / prepaid advances if requested;

Ensure that the base is in compliance with in-country tax policies;

Ensure monthly WHT is deducted from suppliers and recorded correctly in accountancy;

Ensure that proper documentation is filed for WHT on monthly basis;

Assist Finance HOD in ensuring a good Tax system is in place at the base;

Support budget holders in developing their forecast and monitoring their lines;

Receive & incorporating budget forecast in BFU;

Organize & lead monthly BFU meetings at the base & provide updates to Deputy Head of Department Finance for each grant;

Monitor level of over/underspending per budget lines and provide feedback to Deputy HOD Finance;

Inform the HOD Finance for any information which impact the grant financial status;

Warning the Head of Finance Department and Field Coordinator of financial risks;

Review donor guidelines and ensure flexibility is respected;

Ensure proper filing of grants vouchers (review hard documents, review archiving process with the Capital finance team in close coordination with Deputy HOD Finance;

Implementing the Cash Management procedures on the base and ensuring they are respected;

Share Audit report with Finance HOD with recommendations & action plan;

Follow up on recommendations for improvement on regular basis;

Alert on suspicion of fraud and corruption through the appropriate channel;

Identify fraud and corruption cases in the base;

Sensitize the team on the management of fraud and corruption risks;

Conducting performance appraisals and setting quarterly /yearly objectives of Finance Officer & Finance Assistant;

Conduct internal Audit from time to time by using FAP “Financial Audit tool”;

Organize BFU & forecast meetings with all key staff (finance & Non-finance) to ensure the team is well trained on BFU & recognize the importance of BFU;

To develop and conduct training for finance staff on accounting policies & tools at the base level;

Identify the needs of finance staff training & arrange training sessions accordingly;

Provide induction/briefing on accountancy to all field employees joining finance department;

Conduct regular refresher trainings on accounting tools to new/existing finance staff on regular basis;

Develop & share new tools with Finance HOD to improve mission accountancy quality & budget allocation;

Supervise Finance Officer & Finance Assistant;

The availability and safe keeping of the necessary cash;

Authorising and making payment for purchases falling within the monthly forecast of his/her base;

Ensure timely & realistic forecast is sent to the capital;

Meet program managers to ensure good forecast in line with spending plan;

Ensure expenditures are in line with the forecast prepared, analyse discrepancy between cash and budget forecast and put in place corrective measures;

With the help of Capital Finance Officer, monitor funds & ensure that there is a low balance towards end of the month;

Ensure that the funds are requested accordingly as requested in the cash forecast;

Work closely with finance team to build their capacity.

Position Requirements:

Advanced Degree in Accounting/Finance with minimum 3 years of professional experience in finance with proven experience in team management;

Accounting related Certification;

Industries:Non-profit Organization Management

Function: Accounting and Finance