Executive Assistant to the Head of Operations

Job Responsibilities:

Executive and Administrative Support

Manage and prioritise the Head of Operations’ inbox and calendar to optimise time allocation and focus on high-value activities.

Coordinate and prepare materials for meetings, ensuring the Head of Operations is fully briefed and informed.

Summarise meeting discussions and capture action items with clear next steps for follow-up.

Research and Documentation

Conduct research and analysis to support the development of discussion papers, briefing notes, and strategic reports.

Prepare high-quality presentations, reports, and documentation that facilitate data-driven decision-making.

Maintain and organise reference materials, data sources, and key documents relevant to leadership priorities.

Operational Coordination

Serve as the first point of contact for operational matters directed to the Head of Operations, with the authority to make decisions in routine and well-defined situations.

Monitor progress on strategic initiatives, ensuring timely execution of decisions and deliverables.

General Support

Assist with the documentation and archiving of decisions, processes, and internal guidelines.

Provide occasional coordination support for cross-functional projects as required.

Requirements

Bachelor’s Degree in Business Administration, Management, Communications, Accounting, Finance, or related field

Certified Public Accountant (CPA) licensure is an advantage

Minimum of 3 years’ experience in a similar role (eg. Executive Assistant, Business Analyst, or Project Coordinator) supporting senior leadership

Proficiency in productivity tools, such as Google Workspace, Microsoft Office, and ZOHO Workplace

Familiarity with project management tools is an advantage

Whilst the role currently leans more heavily on high-level administrative and operational support, it offers direct exposure to strategic initiatives and cross- functional collaboration. This provides an opportunity to progressively buil strategic skills and establish a strong foundation for future advancement

Benefits

Permanent WFH Arrangement

Fixed day-shift Schedule (Australian time)

Work equipment provision

'Commensurate with experience' Remuneration Package

SUMO In-house & outdoor company events such as Team Building, Christmas Party, Quarterly Meet-Ups, Team Huddle

Industries:Construction

Function: Others