Procurement Officer

Key Duties and Responsibilities:

Develop and implement procurement strategies, policies, and procedures in alignment with organizational goals.

Compile and manage the annual procurement plan, forecasting the Society’s procurement needs.

Prepare and process tender documents, quotations, and contracts by established procedures.

Coordinate the tender opening process and lead the evaluation of bids.

Work closely with the Finance department to ensure timely and accurate payments to suppliers.

Monitor the delivery of goods and services to ensure compliance with contract terms.

Generate procurement reports, including goods and services performance evaluations, and other ad-hoc reports as needed.

Maintain an updated list of suppliers, ensuring pre-qualification of competent providers of goods, services, and works.

Promote awareness of the Public Procurement Act and ensure compliance across the Society.

Maintain a tender opening register and ensure adherence to procurement protocols.

Establish and maintain a central record system for all procurement documents and activities.

Administer contracts and monitor performance to ensure compliance with agreed terms and conditions.

Collaborate with the relevant departments to inspect goods and services for quality assurance.

Support the disposal process according to relevant guidelines.

Perform any other duties as assigned by the management.

Academic and Professional Qualifications

Bachelor’s degree in Procurement, Logistics, Supply Chain Management, or a related field from a recognized institution.

Professional certification in Procurement (e.g., CIPS or KISM) is an added advantage.

In-depth knowledge of ERP systems and procurement software.

Active membership in a relevant professional body (e.g., CIPS, KISM) in good standing.

Work Experience

Minimum of Five (5) years of relevant experience in a busy procurement environment.

Industries:Human Resources

Function: Others