HR Intern - Archivist Nigeria Maiduguri

About the job

Job Description

NRC has been present in Nigeria since 2015 and has been working to help displacement-affected communities meet their basic needs, improve their livelihoods, access essential services, and enhance their resilience to future shocks through our six core competencies: water, sanitation, and hygiene (WASH), Shelter, Education, Information-Counselling and Legal Assistance (ICLA), Livelihoods and Food Security (LFS), Camp Management, and Protection. NRC provides immediate assistance during the onset of emergencies through the rapid response mechanism (RRM). With a workforce of 370 staff and a presence in key locations such as Maiduguri (in Borno State), Yola (in Adamawa State) and Jos (in Plateau State), NRC can respond to the needs of those affected by the conflict across North-East, and North Central Nigeria.

These strategic locations have allowed NRC greater reach from the north and south parts of the North-East and North Central region and allowed NRC to contribute to bridging the gap between humanitarian aid and development cooperation, including by focusing on equitable access to basic services and strengthening the rights of displaced people and returnees. In addition to the Country Office and the above-mentioned Area Offices, NRC has sub-office structures in Monguno, Mubi, Pulka and Gwoza.

We are looking for people who are passionate about helping refugees and people forced to flee.

If you are those people, the Norwegian Refugee Council in Nigeria is looking for an enthusiastic and passionate Human Resources Intern - Archivist  to join our team in Maiduguri, Borno State. You will assist in the general archiving of all personnel files and support the overall human resources and administration day to day support functions for NRC .

Responsibilities

Key Responsibilities:

Assist in archiving HR documents and employee records in compliance with NRC policies and legal requirements.

Digitize physical HR files and upload them to the document management system (Filling Tree).

Ensure accurate labelling, categorization, and indexing of files for easy retrieval.

Support in maintaining confidentiality and security of personnel files and sensitive information.

Help update and maintain the HR database and file tracking systems.

Conduct periodic audits of archived documents to ensure completeness and accuracy.

Provide support in responding to internal document retrieval requests.

Collaborate with the HR team to streamline filing and recordkeeping processes.

Perform other administrative and clerical tasks as assigned.

Qualifications

Recent graduate or currently pursuing a degree in Human Resources, Business Administration, Library Science, or a related field.

Basic understanding of human resources management.

Strong organizational skills and attention to detail.

Ability to handle confidential information with integrity and discretion.

Proficient in Microsoft Office (Excel, Word, Outlook). Familiarity with document management systems is a plus.

Good communication and interpersonal skills, with the ability to work as part of a team.

Ability to manage multiple tasks and meet deadlines.

Interested in working in the NGO sector and contributing to humanitarian causes.

Fluency in English and Hausa is required.

Industries:Non-profit Organization Management

Function: Human Resources