Admin and Finance Officer

Job Responsibilities:

Manage the company phone system, keys management, door access system and IT system in a structure and organized manner with traceability.

Coordinate with external vendors for the procurement, upkeep, and renewal of office services and supplies including office stationaries, pantry refreshment, printing of name card, etc.

Responsible for office space management, eg. office cleanliness, seating configuration, office relocation, office renovation etc.

Handle incoming phone calls, correspondence, letters, bills, emails and package deliveries.

Coordinate induction and orientation for new employees and handling exit clearance procedures.

Prepare and update various HR reports and organizational chart.

Support training and development programs for employees, including enrolment of internal & external courses, maintaining training record and budget.

Handle annual office and staff insurance renewal and claims.

Assisting with benefit administration and maintaining employee records.

Assist business travel arrangement.

Organize and support staff welfare initiatives, employee engagement programs and company event.

Coordinate paperwork with government agencies if necessary.

Finance duties:

Act as intermediary contact between company Finance team and Asahi team to support the NKPH finance function.

Assist in the Accounts Payable function for company that include payment for vendor invoices and staff claims.

Liaise with vendors and staff for clarification of issues relating to payment.

Conduct annual fixed asset count and walk through with the NKPH staff to confirm their asset is in place and in usable condition.

Maintain proper filing of finance & accounting documents.

Assist in banking matters such as perform bank remittance, account opening & closing, and application for eFPS, eGiro, etc when required.

Assist in ad hoc accounting administrative tasks in NKPH as delegated by finance manager.

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Industries:Human Resources

Function: Accounting and Finance