Administrative Assistant

dministrative AssistantJob TypeFull TimeQualificationBA/BSc/HNDExperience3 - 5 yearsLocationKiambuJob FieldAdministration / Secretarial

Duties and Responsibilities

Coordinate appointments, meetings, and schedules for medical and administrative staff.

Serve as a liaison between departments to ensure effective communication and coordination of services.

Assist with the preparation of letters, memoranda, reports, presentations, and documentation for internal and external stakeholders.

Serves as administrative contact and liaison for internal and external stakeholders such as patients, visitors, staff, regulatory offices

Participate in quality improvement initiatives and administrative audits as required.

Provide backup support for reception and other administrative roles as needed.

Provide logistical support at functions.

Coordinate requisition and stock control of all stationery and stock items in the Administration office.

Organizing Hospital visits for interested parties and liaising with the relevant departments as appropriate.

Coordinating meeting arrangements for the Senior Management Team and Heads of Department and taking minutes as called upon.

Maintaining confidential and organizing and maintaining an efficient filing and retrieval system.

Develops, implements and administers departmental office systems and procedures. Establishes office procedures, policies and operations. Interprets and communicates policies and processes.

Monitors budget including tracking expenditures and providing reports. May prepare spreadsheets for budgets, grants or contracts, including tracking and maintaining expenditures and reconciling accounts; uses budget tool.

Maintains personnel records for admitting consultants while supporting with the process of provision of admission rights.

Provides wide ranges of support including: keyboarding, composing and editing letters, memoranda, reports, lecture/course materials, presentations, cases.

Manages complex calendars, arranges for meetings, appointments and travel arrangements.

Coordinates events, including conferences, seminars, and colloquia.

Responsible for supporting the Head of Clinical Services to ensure that the regulatory licensure is up to date.

Performing any other duties that may be assigned by the Senior Management Team from time to time.

Qualifications

Education

Bachelor’s degree in Business Administration or equivalent

Very good working knowledge of MS office, scheduling and project management tools

Industries:Hospital & Health Care

Function: Admin and Back office