Contract & Procurement Manager

Key Responsibilities:

Contract Management

Develop, review, and manage all vendor, subcontractor, and client contracts to ensure compliance with legal and regulatory standards.

Draft and negotiate service-level agreements (SLAs), maintenance contracts, and FM service contracts.

Monitor and track contract milestones, renewals, and performance metrics.

Mitigate contractual risks by identifying areas of concern and implementing appropriate control measures.

Procurement Management

Plan, execute, and oversee the procurement strategy for goods, materials, and services to support facility operations.

Source and qualify vendors based on quality, reliability, service, and cost-effectiveness.

Develop procurement policies, procedures, and best practices tailored to the FM environment.

Ensure timely and cost-effective procurement while maintaining high-quality standards.

Implement procurement tracking systems and maintain accurate procurement documentation and records.

Vendor Management

Establish and maintain strategic relationships with key suppliers and service providers.

Lead vendor evaluations, audits, and performance assessments.

Coordinate supplier onboarding and ensure compliance with procurement standards.

Budgeting & Cost Control

Work with finance and operations teams to forecast procurement budgets.

Monitor procurement spend and identify opportunities for cost savings and process improvements.

Ensure adherence to approved budgets and procurement plans.

Compliance & Reporting

Ensure compliance with company policies, industry standards, and legal regulations.

Prepare detailed reports on contract status, procurement performance, and risk assessments.

Support internal and external audits relating to procurement and contract activities.

Qualifications

Bachelor’s degree in Business Administration, Supply Chain Management, Engineering, or related field.

Minimum of 5–6 years of cognate experience in contract and procurement roles within a reputable organisation, preferably in facility management, construction, or engineering services.

Relevant professional certification, such as CIPS, CPSM, or PMP, will be an added advantage

Strong knowledge of FM industry contracting models and procurement practices.

Proven experience in negotiating complex contracts and managing large vendor portfolios.

Proficiency in ERP systems and procurement software (e.g., SAP, Oracle, Zoho).

Strong analytical, interpersonal, and communication skills.

High level of integrity and attention to detail.

Industries:Real Estate

Function: Others