Virtual Personal Assistant

Full job description

3 weeks ago

Virtual Personal Assistant

TechTree Innovations

Admin & Office

Remote (Work From Home) Full Time

Advertising, Media & Communications NGN 250,000 - 400,000

Easy Apply

Skills Required

Powerpoint Google Slides Communication Problem-solving Adaptability Time Management Proactivity Tech-savviness emotional intelligence discretion organization Notion

Job Summary

You are a highly organized and discreet Personal Assistant. You would be working to support a family of two high-performing executives in the tech & creative space. You excel at creating efficiency and effectiveness. As a great multi-tasker, you’ll manage the master to-do list. You are proactive, think ahead and continuously improve systems.

Minimum Qualification : Degree

Experience Level : Mid level

Experience Length : 3 years

Working Hours : Full Time

Job Description/Requirements

Responsibilities:

Manage the family calendar and business calendar.

Schedule and manage appointments, meetings, and calls, ensuring no conflicts and prioritizing tasks.

Filter, respond to, and organize the family’s emails, ensuring prompt responses to important communications.

Organize and prepare for meetings, including setting up virtual links, preparing agendas, and ensuring all necessary documents are available.

Manage projects efficiently, align on project statuses, schedule key meetings, and ensure the family’s time is efficiently allocated.

Prioritize and manage multiple tasks to ensure deadlines are met.

Implement effective time management strategies to enhance family productivity.

Assist the family in preparing and organizing documents such as contracts, quotes, and creative briefs, presentations, and documents and ensure the family is informed of project progress and required actions.

Assist the family in booking appointments, and conducting research.

Assist in the coordination and execution of internal events and team activities.

Maintain strict confidentiality of all sensitive information.

Liaise with internal 3rd parties to gather necessary information for the family’s projects and tasks.

Organize travel itineraries, including booking flights, accommodation, and transport.

Edit video content for publishing on social media platforms as well as visual design content using tools such as Canvas

Requirements:

3+ Years of Experience in a Personal Assistant role or in a similar role.

High proficiency using Notion to manage, tasks, projects, calendars, databases and organise information.

Excellent spreadsheet skills using Google Sheets or similar spreadsheet software to create; plans, trackers, budgeting.

Excellent presentation creation skills, PowerPoint, Google Slides, Keynote.

Excellent organizational and time-management skills.

Creative business experience preferred.

Strong verbal and written communication skills.

Ability to manage multiple priorities in a fast-paced environment.

High level of discretion and confidentiality.

Strong problem-solving skills and attention to detail.

Industries: Information Technology & Services

Function: Others