Travel Coordinator - Nairobi

Job Ad & Profile Description

Position : Travel Coordinator - Nairobi

We are looking for a Travel Coordinator.

Responsibilities :

Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.

When travel arrangements are within approved travel reasons and budget limits, make all arrangements and reservations as requested.

Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.

Obtains approval from leadership for travel requests and expenses that exceed established limits.

Advises travelers of and assists with any need for specialized travel documents such as visas or passports.

Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.

Processes reimbursements for travel expenses and Compile invoices related to travel projects and submitted by the end of each month.

Reconcile project expenses with Bank statements.

Sourcing, negotiating, securing, and booking suitable entertainment, transports materials and relevant personnel.

Logistical oversight: hotel rooms, travel, Pick-up, Drop off field trips and other activities etc.

Monitor all correspondence to ensure it meets with EPRI policy and procedures.

Update EPRI Index database and maintain other related databases.

Create, Manage and back up online Zoom meetings.

Performs other related duties as assigned.

Rate: 6USD per hour

-Yearly increase after completing performance review

-Performance bonus

Job Type: Contract with 3 months’ probation

Required profile for job ad : Travel Coordinator - Nairobi

MINIMUM REQUIREMENTS

Bachelor’s degree in a related field.

Proficient in English.

Excellent decision-making skills with the ability to evaluate multiple options and identify the best choice to achieve a specified goal.

Strong multi-tasking abilities, quick learner, and proactive mindset.

In-depth knowledge of the travel industry.

Demonstrated responsibility and reliability.

Exceptional organizational skills and attention to detail.

Proven ability to set priorities, take initiative, and manage multiple tasks with minimal supervision.

Flexibility to accommodate irregular or extended hours.

Ability to work remotely with occasional travel for work.

Proficiency with Microsoft Office, Zoom, Google Sheets, Google Docs, or similar software.

Based in the Central Africa Time Zone.

Availability to work the afternoon shift (2 PM to 11 PM, including a 1-hour break).

Availability to work from Wednesday to Sunday (off on Monday and Tuesday).

Job criteria for job ad : Travel Coordinator - Nairobi

Job category : Tourism, hotel business and catering

Industries : Hotel business, catering

Employment type : Permanent contract - Fixed-term contract

Region : Nairobi - International

City : Nairobi

Remote work : Yes

Experience level : No experience - Less than 2 years - 2 to 5 years - 5 to 10 years - More than 10 years

Educational level : High school - Technical school - College - HND - Bachelor - Master - Doctorate

Spoken language : english > fluent

Number of Position(s) : 1

Salary expectations : KSh 120,000 - 150,000

Team management : No

Industries: Leisure, Travel & Tourism

Function: Others