Senior Clinic Administrator - Epping

Full job description

The Company Clinic currently has a vacancy for an experienced, attentive to detail and, efficient individual to join their team. The successful candidate should have sufficient understanding of all administrative procedures required in order to ensure the smooth operational running of the clinic. Duties and responsibilities include:

Duties & responsibilities include but are not limited to:

Work closely with Medical staff to plan, coordinate and deliver quality healthcare services

Scheduling and diary management of nursing staff in terms of consultations with internal staff members for various Occupational & Primary Healthcare needs

Maintaining schedules of legislative medical requirements in terms of annual and periodic medicals for the relevant staff members

Create, prepare, update and maintain patient folders

Complete and submit WCA/COIDA claim forms

Keep detailed records of, order and maintain all medical supplies as well as medication

Managing the reception area, welcoming patients, taking/diverting calls, managing queries.

Liaising with external service providers i.e. optometrists, pathology services, specialists, hospitals, pharmacies, public clinics

Multiple administrative tasks e.g. typing referral letters, creating and maintaining spreadsheets and information on various office packages

Devising and maintaining office systems to efficiently deal with the paper and process flow of the clinic

Adhoc duties include filing, verifying time and attendance, drafting, verifying and editing clinical documentation, processing of invoices on an in-house payment system, ordering stationary on in-house system

Qualifying Experience:

Grade 12 or equivalent

Secretarial/Office Administration course Diploma/ Certificate

At least 8-10 years’ experience in a Senior Administrator role

Computer Literacy viz. Microsoft Office Suite (intermediate level)

Excellent oral and written communication skills on all levels

Qualifying Attributes

Excellent planning, organisational, and decision-making skills

Professional attitude

Confidentiality, tact and discretion essential when dealing with people

Ability to work within a team and independently

Ability to multi-task and manage demanding workload in a pressurised environment

Display a professional work approach

Logical and detail orientated methodologies

Excellent standards in execution

Commitment to a strong business ethic and integrity.

Industries: Mining & Metals

Function: Healthcare Administration