Receptionist Port Elizabeth

Full job description

Ensure adherence to the company`s rules and regulations as documented in the company`s disciplinary policy;

Ensure adherence to all health and safety practices and procedures as defined during induction and other health & Safety training;

Ensure and maintain constant workflow;

Ensure to receive, register and guide the Plant visitors, to notify the relevant staff in a timely manner;

Operate the Plant’s intercom system;

Answer phone calls, send and receive faxes, transfer calls, relay messages or record information as required. Ensure timely and accuracy of the information;

Filing and Laminating of documents as and when required;

Receive deliver and post the company letters and parcels. Ensure the regularly checking of the Plant’s mailboxes. Coordinate and Distribute letters to employees. Receive and distribute the company publicity materials;

Ensure to record and analyse the attendance of the Plant’s employees, and to archive attendance data;

Ensure internal contact lists are kept up to date and communicated accordingly. Apply and make the Plant’s staff business cards and email signatures;

Ensure that the visiting external personnel and employees from the company other branches are accommodated in an attentive manner. Arrange coffee, tea and meals for the visitors;

Coordinate and distribute, store and record the Plant’s staff refreshments;

Issue Personal protective clothing (PPE) to staff and visitors as and when required.

Ensure staff locker allocations are adequately identified by means of locker labels.

Ensure to assist any other department with administrative or office services in a timely and effective manner.

Specifically assist Health & Safety Department with administration functions.

Adhoc functions in relation to administration within the ambit of the job function.

Grade 12 or equivalent

Proficiency in MS Word

Proficiency in PowerPoint

Proficiency in MS Excel

Proficiency in MS Outlook

Excellent verbal and written

communication skills.

1-2 years’ experience in a similar position.

Valid Driver’s License

KPA (Key Performance Indicator):

Attendance

Reception Duties

Administrative support

Document and filing management

Purchase and stock control of refreshment lockers and PPE

Accommodating visitors

Personal Attributes:

Team Player

Accuracy

Attention to detail

Organized

Proactive

Flexible

Excellent Communication Skills

Effectiveness

Industries: Information Technology & Services

Function: Others