Personal Assistant: Transport Regulations, Ref No. WCMD 34/2024 R1

Full job description

Job Purpose

The Western Cape Mobility Department has an employment opportunity for a suitably qualified and competent individual to render a secretarial support service to the Chief Director: Transport Regulation. The person must have the ability to work under pressure, willingness to work irregular hours and meet tight deadlines.

Minimum Requirements

Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years experience in rendering a support service to management/ senior management.

Recommendation

None.

Key Performance Areas

Provides a secretarial/receptionist support service to the Chief Director; Renders administrative support services; Provides support to Chief Director regarding meetings; Supports the Chief Director with the administration of the Chief Director’s budget; Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

Competencies

Knowledge of the following: Relevant legislation/policies/prescripts and procedures; Office Administration; Database Management; Information and Records Management; Procurement processes; Basic financial administration; Understand the functioning, systems and processes of government; General information support systems such as BAS and MYTRACK.

Skills in the following: Language; Computer Literacy; Sound Organisational; Good People; Written Communication; Client Liaison and Networking; Report Writing; Research; Problem Solving; Good telephone etiquette; High level of reliability; Ability to communicate well with people at different levels and from different backgrounds; Ability to act with tact and discretion; Ability to do research and analyse documents and situations; Good grooming and presentation; Self-management and motivation.

Remuneration

R 325 101 - R 382 959 per annum (Salary level 7)

Industries: Government Administration

Function: Others