Office Secretary

Office related work

Must be willing to undergo training

Must be willing to work Monday to Saturday and half day Sunday

Must be willing to be assigned in Santiago City or San Fernando Pampanga

Must be willing to work long hours on as needed basis

Open to fresh graduates

Secretary responsibilities include:

Answering phone calls and redirect them when necessary

Managing the daily/weekly/monthly agenda and arrange new meetings and appointments

Preparing and disseminating correspondence, memos and forms

Job brief

As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.

You will assist colleagues and executives by supporting them with planning and distributing information.

You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

Responsibilities

Answer phone calls and redirect them when necessary

Manage the daily/weekly/monthly agenda and arrange new meetings and appointments

Prepare and disseminate correspondence, memos and forms

File and update contact information of employees, customers, suppliers and external partners

Support and facilitate the completion of regular reports

Develop and maintain a filing system

Check frequently the levels of office supplies and place appropriate orders

Make travel arrangements

Document expenses and hand in reports

Undertake occasional receptionist duties

Industries: Oil & Energy

Function: Admin and Back office