【OA】Office Assistant

Job Summary: We are seeking a detail-oriented and proactive Office Assistant to support BIWIN Storage's administrative functions. The ideal candidate will be a resourceful individual who helps maintain office efficiency by performing a variety of clerical and administrative tasks. This role is essential for providing support to staff and ensuring smooth daily operations. Key Responsibilities: Administrative Support: Handle general office duties including answering phones, greeting visitors, and managing correspondence Organize and schedule meetings, appointments, and travel arrangements Document Management: Prepare, edit, and proofread various documents and presentations Maintain electronic and physical filing systems for easy retrieval Office Supplies: Monitor and maintain office supplies inventory Research, price, and order supplies as needed Meeting Coordination: Set up meeting rooms with necessary equipment Prepare agendas and take minutes during meetings Data Entry: Input and update information in company databases and spreadsheets Generate regular reports as requested Mail Management: Process incoming and outgoing mail and packages Coordinate with courier services for special deliveries Basic Accounting Support: Assist with processing invoices and expense reports Maintain basic financial records Calendar Management: Maintain and update department calendars Send meeting reminders to relevant team members Qualifications: • Associate's degree or equivalent; Bachelor's degree preferred • 1-2 years of experience in an administrative or office support role • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) • Excellent organizational skills and attention to detail • Strong written and verbal communication abilities • Ability to prioritize tasks and work under deadlines • Professional demeanor and customer service orientation • Knowledge of office equipment operation and maintenance