【OA】Office Assistant

Job Summary: We are seeking a detail-oriented and proactive Office Assistant to support BIWIN Storage's administrative functions. The ideal candidate will be a resourceful individual who helps maintain office efficiency by performing a variety of clerical and administrative tasks. This role is essential for providing support to staff and ensuring smooth daily operations.

Key Responsibilities:

Administrative Support:

Handle general office duties including answering phones, greeting visitors, and managing correspondence

Organize and schedule meetings, appointments, and travel arrangements

Document Management:

Prepare, edit, and proofread various documents and presentations

Maintain electronic and physical filing systems for easy retrieval

Office Supplies:

Monitor and maintain office supplies inventory

Research, price, and order supplies as needed

Meeting Coordination:

Set up meeting rooms with necessary equipment

Prepare agendas and take minutes during meetings

Data Entry:

Input and update information in company databases and spreadsheets

Generate regular reports as requested

Mail Management:

Process incoming and outgoing mail and packages

Coordinate with courier services for special deliveries

Basic Accounting Support:

Assist with processing invoices and expense reports

Maintain basic financial records

Calendar Management:

Maintain and update department calendars

Send meeting reminders to relevant team members

Qualifications:

• Associate's degree or equivalent; Bachelor's degree preferred

• 1-2 years of experience in an administrative or office support role

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

• Excellent organizational skills and attention to detail

• Strong written and verbal communication abilities

• Ability to prioritize tasks and work under deadlines

• Professional demeanor and customer service orientation

• Knowledge of office equipment operation and maintenance

Industries:Consumer Services, Information Services, Information Technology & Services