Executive Secretary

Full job description Job Purpose: As an Executive Secretary, you will control and manage the administration of the Department in addition to providing confidential secretarial/administrative services. In this role, you will: Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources within and outside the Department. Provide secretarial services to the Departmental Head/Manager by attending to routine administrative paper work. Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary. Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment. Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager. Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance. Qualifications & Experience: To be considered for the role, you must meet the below requirements: At least 4 years experience in an administrative capacity in a medium or large size company with administrative skills. 12 years of schooling or equivalent Must be fully competent in MS Office applications. Fluency in spoken and written English Pleasant telephone etiquettes and the ability to prioritise work.