Data Entry / Administrative Coordinator

Full job description

Job Summary

We are looking to hire a Data Entry / Administrative Coordinator to record, submit, update, create and maintain data relating to company purchases for our retail operations.

Our ideal candidate is naturally extremely organized, takes a lot of pride in the quality of their work & has essential data entry skills such as fast typing, an eye for detail & familiarity with Excel spreadsheets and inventory control systems like Retail Pro. Previous experience as a Data Entry Operator &/or an Administrative Coordinator will be necessary for this vacancy as will sharp math/accounting skills.

RESPONSIBILITIES

Enter buyers’ orders and submit them to various suppliers within time limits.

Cross check documents such as Order Confirmations & Proforma Invoices from suppliers to verify accuracy and correspond with suppliers to adjust any inaccuracies.

Collect & enter product data into the inventory system (Retail Pro) in a systematic & accurate manner.

Apply data program techniques and procedures.

Review data for deficiencies or errors and correct any incompatibilities.

Research and obtain further information when needed for accuracy & better judgment.

Generate reports, maintain records, store completed work in designated locations and perform backup operations.

Scan documents and print files as needed.

Maintain accurate records of valuable company information.

Keep information confidential and comply with data integrity and security policies.

Respond to queries for information and access relevant files.

Monitor when payments are due and maintain the payment schedule according to each suppliers’ payment terms.

Requirements

At least 3 years of proven data entry work.

Experience as a data entry operator or office clerk.

Expert experience with MS Office & data programs (such as Excel & Retail Pro).

Familiarity with administrative duties.

Experience using office equipment like printers & scanners.

Typing speed & accuracy.

Excellent knowledge of correct spelling, grammar and punctuation.

Attention to detail.

Confidentiality.

Organization skills, with an ability to stay focused on assigned tasks.

A university degree.

Industries: Luxury Goods & Jewelry

Function: Data Entry