Chief Administration Clerk

Full job description

Closing Date

2025/06/17

Reference Number

WCG250506-6

Tracking Number

WCMD 69/2025

Job Title

Chief Administration Clerk: Fleet Planning and Acquisition and Fleet Administration (2 posts available), Ref No. WCMD 69/2025

Department

Western Cape Mobility Department

Salary level

7

Enquiries

Mr R Fourie at (021) 467 4747

Job Type

Permanent

Location - Country

South Africa

Location - Province

Western Cape

Location - Town / City

Maitland

Job Purpose

The Western Cape Mobility Department, Government Motor Transport (GMT) has an opportunity for a qualified and competent individual to assist with and oversee the activities of the Admin Clerks, Maitland Site Coordinator, Drivers and Technical Aids with regard to procurement, preparation and payment of additional and replacement vehicles. As well as to keep the vehicle allocation register for a fleet of approximately 6300 vehicles up to date.

Minimum Requirements

Senior Certificate (Grade 12 or equivalent qualification); A minimum of 3 years fleet experience in Fleet management environment; A valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but whno have reasonable access to transport, may also apply.

Recommendation

C1 licence and Professional Driving Permit (PrDP).

Key Performance Areas

Vehicle Replacement: Fleet Planning and Procurement; Procurement of replacement vehicles for Members of the Western Cape Cabinet; Procurement of additional vehicles as requested by client departments; Procurement of additional vehicles for judges; Maintain the GMT vehicle specifications profile in FleetBase and GoFin systems; Order vehicles on the GMT GoFin system from vehicle related suppliers; Receipt the vehicle invoice on iProc, and process the payment of delivered vehicles; Initiate, schedule and monitor the preparation of new vehicles at GMT Maitland; Administer GMT vehicle related limited bids and contracts; Maintain the GMT daily and kilometre vehicle tariff structure in the FleetBase system; Allocation of vehicles to client departments; Maintain the GMT Fleet Allocation Register; Receive a request from the client department to change the vehicle registration number from a GG to a CA number; Maintain the GMT fleet branding policy as prescribed; Administer applications received from client departments for vehicle take-ins; Administer applications for alienation of GMT fleet vehicles

Industries:Health, Wellness & Fitness

Function: Admin and Back office