Assistant Administrator: Technical Records

Full job description

Update the maintenance system and capture daily ATLT's flight hours, landings, oil usage and complaints;

Capture work packs when required;

File and scan hard copy paperwork as required;

Assist with maintaining an orderly document storage area in line with standards, procedures and regulations;

Separate incoming paperwork for assigned aircrafts;

Identify all discrepancies on ATLRs and missing log pages and communicate with relevant stakeholders to obtain correct records;

Identify and communicate Hour and Cycle differences between the MRO system and ATLR’s;

Update all part changes/movements on ATLR’s;

Verify and file certificates received;

Notify administrators of new components;

Assist with updating work orders, Ads,SBs, Eos,STs, repairs, etc. into the MRO System and file documents accordingly;

Distribute documents as requested by departments;

Resolve or escalate records queries and requests;

Maintain knowledge of relevant regulations, policies and guidelines;

Adhere to statutory regulations, organisational standards, policies and procedures;

Report non-compliance and implement corrective actions to ensure compliance;

Analyse stakeholder needs and identify improvement incentives;

Maintain positive relationships with internal and external stakeholders to foster meaningful interactions.

Grade 12 or equivalent (Essential);

Certificate / Diploma in administration or related qualification (Advantageous);

1 – 2 years of technical records administration experience in a mid-size organisation (Essential);

Experience working with aircraft documentation, aircraft records systems or technical maintenance systems (Advantageous);

Willing to work overtime.

Personal Attributes:

Professional;

Strong Integrity and ethical;

Compliance driven;

Good stress management;

Assertive;

Detailed orientated;

Industries: Airlines/Aviation

Function: Admin and Back office