Administrator

Full job description

Administrative data management

Conduct administrative tasks associated with an effective transcription process and aligned to the company’s policies and procedures.

Maintain an electronic filing system by keeping accurate and readily available records in line with SOPs and legislative requirements.

Provide for accurate record management to support an effective Quality Management System.

Gather, organise and accurately capture up-to-date material according to the format required.

Transcribe documents, forms and templates into required document-controlled templates, to ensure compliance and quality management standards.

Track and monitor the progress of project outcomes in alignment to project timelines.

Maintain a high level of performance to achieve the daily targets set out.

Compile and submit relevant management information and/or reports to relevant manager.

Honour all confidentiality of information and documentation at all times.

Captures meeting minutes and distributes to the relevant stakeholders to provide for delivery of project timelines.

Stakeholder Engagement

Engage stakeholders to obtain necessary information for accurate transcription of documentation.

Submit completed and approved document templates, forms and records to the appropriate department or manager for further action.

Liase with management to obtain sign-off on allocated tasks to ensure compliance with business standards and requirements.

Minimum Requirements: Work Experience

1 year experience in an administrative role including:

Data capturing/typing at a junior level.

Proficiency in Microsoft Word and Excel

Minimum Requirements: Education

Matric

Behavioural Requirements:

Attention to detail: Ability to follow instructions accurately and timeously.

Verbal-, Non-verbal and Written Communication Skills: Ability to effectively interact with individual/ group, using appropriate verbal-, non-verbal- or written communication on the required level, and sending out/ receiving a clear message in the intended way.

Time Management: To effectively plan/schedule, coordinate and execute own program and work in accordance with business priorities.

Analytical and Critical Thinking Ability: Ability to gather sufficient data to understand a problem, to look at a situation from different perspectives, to be able to break a problem into smaller components, and to look for underlying causes or thinks through the consequences of different courses of action.

Industries: Accounting

Function: Admin and Back office