Administrative Support

Key of responsibilities:

To assist in preparing the Standard Operating Procedures (SOPs)

To assist in tender process, preparation, and documentations (e.g. proposals and agreements)

To prepare necessary documents required for invoicing procedures

To set up and maintain the filing system

To collect information and maintain a database for all projects

To prepare and manage correspondences, reports, minutes of meetings, and other documents

To support all teams in the Property Management Services (PMS) department and collaborate with team members to achieve departmental targets

To maintain positive relationships with all Building/Property Managers

Requirements/Qualifications:

Bachelor’s degree from any majors

Have at least 1 year working experience as an administrative assistant or in a similar role is preferable

Fluent in English, both oral and written

Proficiency in Microsoft Office especially Microsoft Words, Excel, and PowerPoint

Ability in operating email management software such as Outlook and Gmail

Ability to handle office equipment, such as the telephone system, printer, scanner, and others

Excellent communication and interpersonal skills

Good in multitasking and task management

Strong problem-solving skills, detail-oriented, with a can-do attitude

Fast and eager learner

Able to work in fast-paced work environment

Has professional attitude and appearance

Industries: Real Estate

Function: Admin and Back office