administrative officer

Key Responsibilities:

General Office Management: Handle day-to-day administrative tasks, including answering phone calls, managing emails, and responding to internal and external inquiries promptly.

Scheduling and Coordination: Organize schedules, meetings, and appointments for staff and management, ensuring efficient time management.

Inventory and Equipment Management: Maintain office supplies and equipment, ensuring stock levels are regularly updated.

Documentation and Reporting: Assist in preparing reports, presentations, and other official documents with accuracy and timeliness.

Mail and Correspondence Handling: Process incoming and outgoing mail, packages, and correspondence effectively.

HR Support: Assist with employee onboarding, maintain accurate employee records, and support HR-related administrative tasks.

Travel Arrangements: Coordinate travel and accommodation bookings for staff, ensuring cost efficiency and convenience.

Filing and Records Maintenance: Maintain an organized and accessible filing system for both physical and digital documents.

Cross-Departmental Support: Provide administrative assistance to various departments for ad-hoc tasks and projects as needed.

Qualifications and Skills:

Proven experience as an Administrative Officer, Office Administrator, or similar role.

Strong organizational and time-management abilities to handle multiple tasks efficiently.

Excellent verbal and written communication abilities.

Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software.

Ability to multitask and handle a variety of tasks with attention to detail.

Proactive and self-driven, capable of working independently or as part of a team.

A degree in administration or a related field is an advantage.

What We Offer:

Annual Bonus

Attendance Bonus

Incentive Leaves and Long Holidays

Health Maintenance Organization (HMO-Employee with dependents included)

Work schedule: Monday to Friday

Industries: Electrical & Electronic Manufacturing

Function: Admin and Back office